Circular No:1295152/MBNN/2020 Date: 07/12/2020
Sub:Mana Badi Nadu Nedu – Implementation issues – adjustment of surplus
material to needy schools – Transfer Entry Order – regarding
The first phase infrastructure works under Nadu- Nedu have been taken up
through Parent Committees and are at the verge of completion. The parent
committees have procured cement, sand, brick, aggregate etc for the purpose of
execution of the works. The PC s also have procured furniture, green boards,
fans, almirahs etc through indent system from central procurement platform.
2. Many schools have informed the directorate that they have procured some
excess material from central procurement system. It is also seen that in
significant number of schools there is some surplus material left out after
completion of works. It also has come to the notice of the Directorate that
indents are raised beyond the actual requirement to the school mainly furniture
and green boards. And many schools are still trying to procure various material
in the process of the completion of the works before the target date set by the
Govt.
3 In view of the above situation and to utilize the surplus material
appropriately it is proposed to introduce Transfer Entry Order (TEO) system in
Nadu Nedu. Under this system the schools having surplus material can be
transferred to the needy schools and thus they can transfer the expenditure also
from surplus school (debited school) to needy (credited school) in STMS.
4. The MEO s, Mandal engineers, DEEs, Dy EO s , EEs, shall actively identify
schools where surplus material is available such as cement, Aggregate, bricks,
furniture, fans etc and also to identify needy schools and make use of this
system. Appropriate provision is made available in the STMS to enter the details
so that the expenditure is adjusted for both the schools who raise the TEO. The
material identified to transfer shall have to be approved by the parents
committee and a resolution should be made to that extent and recorded in the
minutes meeting.
5. Both the HM s (material issuing school and receiving school), both
concerned MEO s, both the PC Committee members shall sign the TEO and
upload the same by the HM who is issuing the material. The uploaded TEO will be
made available to FAO s log in. The FAO shall check the TEO raised by the HM of
the issuing school whether all the signatories have signed the document and
approve it in online. Before the FAO approve it in online a copy of the TEO should
be downloaded by the FAO and sign it in the hard copy. After signing on the TEO
the FAO shall approve it online. Once it is uploaded by the FAO the expenditure
to the extent of transferred material shall be transferred from debited school to
credited school in STMS.
6. The TEO format is enclosed as annexure to this circular. Necessary
provision shall be made available by M/S TCS for this purpose. This circular shall
also be put in the documents section in Nadu Nedu website.
7. All the DEOs, APCs, EE s are requested to supervise this TEO mechanism
and ensure that the surplus material is appropriately used so that wastage is
arrested. The APC s shall also coordinate with the suppliers of central
procurement material accordingly.
