Guidelines on Payments towards supply of Smart TVs

  Cir MemoNo : MBNN/ 1318441 /2021dt : 25-1-2021

Sub AP -SE -MBNN-Certain Guidelines issued regarding Payments towards
supply of Smart TVs under Mana Badi Nadu Nedu Program– Reg. 

Ref 1. G.O.Ms.No.87, SCHOOL EDUCATION (PROG.II) DEPARTMENT,
Dated: 30-11-2019
2. This office Circular No 1226895/MBNN/2020 08/09/2020
3. Lr.No : Nil/Nadu –Nedu, Phase I/APEWIDC/EE-QC/LED TV/2021,dt
:04.01.2021 of the M.D, APEWIDC.

In the reference 3rd cited the Managing Director, APEWIDC have informed that,
M/s MIRC, Electronics limited, Mumbai, has supplied 55 ‘’ Smart LED T.Vs to
Central Stock Location at Visakhapatnam-1000 numbers, Kadapa-600 numbers,
Ananthapuramu – 650 numbers and Vijayawada -750 numbers and the M.D,
APEWIDC has recommended to release part payment for the supplied quantity.

2. In the reference 2nd above, certain guidelines were issued regarding
payments for centralized procurement items such as for Dual Desk Benches,
Teacher tables, Almarahs, Green Chalk Boards, Fans, Paintings and Sanitary
ware. In those guidelines the work flow was indicated that the suppliers shall
upload the invoices in STMS through the logins given to them and once the
suppliers upload the invoices the same will be shown in HM s login and HM will
push to FAO in APC office, the APC shall then upload the bills to CFMS for
arrangement of payments to the suppliers directly to go to the bank account of
suppliers

3. In the instant case 3000 Smart TVs were supplied and they are kept in
District Stock points and from there installation is being done by the supplier at
the school point.

4. Meanwhile it is been decided to pay the supplier to the extent of 70 % on
receipt of material at the District point, 20 % of payment on receipt at school
point after installation and recording in M.Book, the remaining 10 % shall be
released after third Party Quality control Check.

5. The above mentioned 3 payments instalments will be done by Addl.Project
Co ordinator following the work flow as indicated below :

6. In this context, it is informed that, the supplier of the Smart TVs shall
upload the invoices in STMS through the logins allotted to them, once the
suppliers upload the invoices the same will be shown in the login IDs of the
Executive Engineers, APEWIDC of the 13 Districts. The E.E, APEWIDC shall select
the invoice in STMS which was already uploaded by the supplier and the same
shall be pushed to FAO in APCs office. The EE/APEWIDC shall inspect and check
and satisfy that the no. of TVs( as per Specifications are supplied at district
points). The FAO shall check whether the invoices are appropriate and forward
the same to APC. The APC shall then pass the bills and send to CFMS for
arrangement of payments to the suppliers.

7. All the other guidelines issued in the circular Memo no
1226895/MBNN/2020 dt 08.09.2020 of the DSE holds good and all the officers
concerned should comply with those instructions.

8. Once the painting is done, the suppliers shall install the TV in designated
class rooms.

9. Please note that the supplier may take the TVs to install in adjacent
district also for this purpose, one AE/APEWIDC shall be designated to issue
dispatch slip wherever a batch of TVs are lifted from the District Point.

10. Further the Managing Director, APEWIDC, is requested to overview and
monitor the supplies and quality check

11. The Joint Collector Development, DEO, EE, APEWIDC shall take necessary
action accordingly.
VADREVU CHINAVEERABHADRUDU

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