GOVERNMENT OF ANDHRA PRADESH
SCHOOL EDUCATION DEPARTMENT
DIRECTOR MID DAY MEAL & SCHOOL SANITATION
Present: B.M.DIWAN MYDEEN, I.F.S.,
Memo.ESE02-27023/1/2021-MDM-CSE Dt:03/06/2021
Sub: Midday Meals & School Sanitation – Toilet Maintenance Fund
(TMF) – Supply of Chemicals/ Cleaning Tools/Accessories to all
Govt., Schools/ Junior colleges for Toilet maintenance –
Receipt/Storage/Distribution – instructions – Issued-Regarding
Read: 1.G.O.Ms.No.22 School Education (Prg-1) Department, dt.12-03-21.
2. Procurement of material through e-procurement process.
3.This Ofce Pro.R.C.No. 27023/1/2021, Mid-Day Meal & School
Sanitation dated; 25-05-2021
The attention of all the District Educational Ofcers in the State are
drawn to the reference read above, the Government have issued orders
for setting up of Toilet Maintenance Fund (TMF) for maintaining clean
toilets in all Govt. Schools and Junior Colleges in the state. For this
purpose, the Government have ordered to (a) have care takers called
Aayahs engaged by the Parents Committee/ College Development
Committees in all schools based on enrolment. (b) Capacity building and
training (c) to procure and supply the (i) leaning Agents/Chemical (ii)
Cleaning Tools and (iii) Bathroom plastic accessories (d) constitute a
Project Monitoring Unit at state level and in all the districts. Accordingly,
separate action for engaging Aayahs, Trainings, procurement of material is
already initiated
It is further informed that, for efective monitoring of the TMF
programme the Government at para 8 of the G.O. read above, ordered to
procure and supply of cleaning tools/cleaning material through e
-procurement to maintain uniform quality and to invite reputed national
level companies etc in tenders and deliver the material at MANDAL
points . The MEOs/ RIOs shall facilitate the delivery of the material to the
School points.
E-procurement tender process is taken up /being taken for supply of
Cleaning Chemicals/ Cleaning Tools/Accessories and supply orders are
given/ being given. The supply process will commence soon to all Mandals
in the state.
The following Category of items will be delivered to all Mandals:
A. Cleaning Chemicals: (i) Bathroom cleaner/ sanitizer (ii) Toilet Cleaner
and (iii) Air freshener. The delivery of these materials will start immediately
B. Cleaning Tools: (i) Bathroom Wiper with long handle (ii) Refll Wiper
(iii) Mop with Long handle (iv) Refll Mop (v) H for storage ard bristles
brush with long handle (vi) Toilet brush
C. Bathroom Accessories; (i) Refective safety Jacket (ii) Spray Bottle
(iii) Silicon/Rubber gloves with wombs (iv) Cob-web broom with long
handle (v) Caddy Tray with bottle holder.
Further, the school/ Junior college wise / Mandal wise details of
quantities of each item to be supplied will be communicated
separately
The following instructions are issued to the District
Educational Ofcers with regard to receipt/ storage/ supply and
distribution of material to all schools/Junior colleges within the
stipulated schedule to give instructions to DyDEOs/ MEOs:
a. Based on the quantities / volume of supply to the Mandal, a proper,
spacious, secured accommodation for storage to be identifed at the
1
st instance in consultation with the District Educational Ofcer/
Regional Inspectors of Intermediate Education.
b. The District Educational Ofcers have provided the name/mobile no.
of the Mandal Educational Ofcers and the same is communicated to
the suppliers.
c. The details of suppliers/ their representatives, contact no.s will be
provided to the DEOs/Mandal Educational Ofcers for easy
interaction and receipt of material on time / as per schedule.
d. On receipt of material, (i) it should be verifed whether the material
is received in good condition and the quantity and shall be
acknowledged on the same day. (ii) Simultaneously, the quantities
received item wise shall be uploaded in the format in IMMS App on
the same day.
e. For receipt and storage of Cleaning Chemicals, adequate / proper
care shall be taken to store such material in a more spacious room
with adequate ventilation free from sunlight etc., both at Mandal
Point and school point.
f. The District Educational Ofcers / Regional Inspectors of
Intermediate shall prepare school wise / Junior College wise
distribution schedule/plan and shall give suitable instructions to all
Headmasters/ Principals of the schools/ Junior colleges for receipt of
material
g. Proper accounting procedure shall be followed in receipt and
distribution of each material to the school / Junior college by the
Mandal Educational Ofcer.
h. Every school/ Junior college shall maintain a stock register of receipt
and utilisation of material received in a proper format.
i. The Regional Joint Director of School Education /District Educational
Ofcer/ Regional Inspecting Ofcer, Intermediate Education shall supervise the receipt and distribution of material from time to time
Therefore, all the District Educational Ofcers in the State, are
requested to take immediate action in the matter.
B Mohamed Diwan Mydeen Ifs
DIRECTOR
MDM & SCHOOL SANITATION
