Memo.No. SSA-16021/1/2019-MIS SEC-SSA, Dt: 04/09/2021
Sub:- Samagra Shiksha – Reconstitution of Parent Committees – Guidelines issued Reg. Ref:- 1 Memo.No.ESE01-SEDN0SPD/110/2019-PROG-II-5, Dt:31.08.2021. 2 Guidelines for reconstitution of parent committees
—–OOOO—–
The attention of the District Education ofcers and Additional Project Coordinators of Samagra Shiksha in the state are invited to the reference 1st cited and it is informed that Government have issued schedule for reconstitution of the parent committees in the state as the tenure of the present parent committees will be completed by 22.09.2021.
It is instructed to issue necessary instructions to all the DYEOs, MEOs and concerned school Headmasters to follow the schedule and guidelines issued in the ref 1st & 2nd cited.
Therefore all the District Education ofcers and Additional Project Coordinators of Samagra Shiksha in the state are instructed to follow the schedule in the ref 1st cited without any deviation. This should be treated as most urgent. Encls:- References cited. K Vetriselvi State Project Director
Guidelines for Reconstitution of Parents Committees (PCs) in the schools
other than Private unaided schools in the State
PC Election Guidelines (2021)
Ø The Parents Committee (PC) shall be constituted in every school
other than Private unaided schools, within its jurisdiction.
Ø The Head Teacher shall reconstitute the committee.
Ø At least 50% of the parents/guardians should be present for
conducting the elections. The Head Master will decide the time limit for
formation of quorum.
Ø Elections shall ordinarily be by show of hands or voice vote.
In extraordinary situations of unresolved contention, secret ballot procedure
may be adopted.
Ø Only one of the parents shall be eligible to vote for election
of parent/ guardian representative to the PC.
Ø Parents/guardians having children in different classes shall be
eligible to participate in the election process of each class.
Ø The Parents Committee shall elect the Chairperson and the Vice
Chairperson from among its elected members preferably parent members. Provided
that at least one of them should be a parent of a child from the disadvantaged
group or the weaker sections. Provided further that at least one of them
should be a woman.
Ø The members representing the local bodies and the head teacher
or the incharge head teacher shall not be eligible for participating in
election or they will not have any voting right.
Ø Electors of respective classes shall elect new parent/guardian
members of PC from entry class and also to fill in any casual vacancy.
Ø The Parents Committee once constituted shall exist perpetually
until its abolition or merger, to be authorized by the Mandal Education
Officer in case of Primary Schools, Upper Primary Schools and the District
Educational Officer in case of other schools. However members will retire as
per their terms. The resultant cyclical and casual vacancies shall be filled
within reasonable time as prescribed by the Implementation Authority
Ø ‘The Implementing Authority’ means the State Project Director,
Samagra Shiksha and it includes the Director of School Education, Andhra
Pradesh.
Ø ‘Neighbourhood area of a school’ means the habitations in a
safe walking distance of 1 km for a Primary School, 3 kms for an Upper Primary
/ High School having classes.
Ø ‘Child belonging to socially disadvantaged group’ means and
includes a child belonging to the schedule caste, schedule tribe, orphans,
Migrant and Street children, Children with Special Needs (CwSN) and HIV
affected/infected children.
Ø ‘Child belonging to Weaker Sections’ means a child belonging to
BC, Minorities and includes OCs whose parents’ income does not exceed as
prescribed by the Government.
Ø There should not be any political interference. Legal action
will be taken in case of interruption in the reconstitution process.
Ø Tahsildar, Mandal Parishad Development Officer (MPDO), Village
Secretary or Village Revenue Officer (VRO), Village Revenue Assistant (VRA)
may be involved in the election process as observers.
Ø Order of preference for voting is Mother, Father, Guardian.
However, voting can be given to only one of them.
Ø Every voter should bring their ID card issued for this purpose
by the concerned authority or any other valid ID such as Ration card, Adhar
Card, Driving License, Voter ID or any other ID card issued by the Government.
Ø In case of unavailability of parent members belongs to
‘disadvantaged’ or ‘weaker sections’ then it can be filled as per the existing
rule of reservation.
Ø The composition of the Committee will be as follows:
Ø Elected members: Three parents/guardians elected by
parents/guardians of children in each class, of whom at least one person is
parent/ guardian of a child from the disadvantaged group and another person is
a parent/guardian of a child belonging to weaker sections, and two are women.
Provided that, in case, the number of children in a class is less than 6, the
same shall be combined with the next lower or higher class, such that the
number of electors in the combined class is 6 or more.
Ø The term of an elected member will be for two years, or the
date of leaving- from-theschool of the member’s child/ward, whichever is
earlier.
Ø New parent/guardian members from entry class will be inducted
into the PC to replace those parent members who will move out of the PC when
their children leave school.
Ø Ex-officio members: 1. The Head Teacher or the in charge Head
Teacher of the school shall be the Member Convenor; 2. Additional Teacher
Member nominated by the MEO preferably from the gender opposite to that of the
Head Teacher; 3. The concerned Corporator / Councilor / Ward Member, as the
case may be; 4. The Anganwadi Worker(s) serving the neighbourhood area of the
school; 5. The Multipurpose Health Worker – Female (ANM) serving the
neighbourhood area of the school; 6. The President of Mahila Samakhya of the
concerned village/ward.
Ø Coopted members: Two school supporters from among persons who
is an eminent educationist, a philanthropist, office bearer of a voluntary
organization, an alumni or such other supporter of the school; coopted by the
elected members of the PC.
Ø The term of coopeted members shall be two years from the date
of first meeting following the date of cooption.
Ø Local-Authority-Chairperson: The concerned Sarpanch/Municipal
Chairperson/ Mayor may attend any meeting of Parent Monitoring Committee in
their respective areas, at his/ her discretion.
Ø New admissions: The parent/guardian of the child who is
enrolled on or after publication of reconstitution notice by the concerned
school is not eligible to participate in the election.
Ø Chairperson: Guardian cannot be elected as chairman in case any
of the parent
Ø members of that child is alive. The HM concerned will be held
responsible in such cases, if any.
Ø Parents in neighbouring states: The parents belong to
neighbouring states such as Orissa where as the students are studying in the
schools of our state are also eligible to participate in Parent Committee
election as per the norms.
Ø Quorum: Class Wise election will take place and the quorum is
to be observed class wise only.
Ø Financial assistance: The expenditure for the parents committee
reconstitution to be met from composite school grants of the respective
schools.
Ø Convener: The elections will be conducted by the concerned head
master or In-charge teacher where there is no head teacher. In GPS schools
CRTS working on contract basis as head of the school may act as conveners.
Ø No outsider to be allowed: At any cost persons other than
parents shall not participate in the election nor they should be allowed in
the premises at the time of election. If required, police support may also be
requisitioned with the approval of the district collector and district
magistrate.
Ø Uploading of data: In case of weak signal, the data with regard
to Parents Committee election and meeting to be uploaded in the network area
by the Supporting functionaries.
Ø There should not be any deviations from the guidelines
regarding the Parent Committee election.
Ø Note: The guidelines are prepared as per the Andhra Pradesh
Right of Children to Free and Compulsory Education Rules 2010 and GO Ms. No.
41 dated 19.03.2013.
Ø All the stakeholders are hereby directed to strictly follow
Covid-19 safety precautions and measures during this entire process.
