Pr. Rc No. Spl/Cmo-1/2023 Dt:03.03.2023
Sub: Samagra Shiksha, Andhra Pradesh, Amaravati Supply of Students KITS to all School Children studying in Government Schools during the Academic year 2023-24 Constitution of Committees for monitoring and supply of JVK-4 Items – Orders Issued Reg.
Read: GO.Ms.No.172 School Education (PROG.II) Department, Dt:08.11.2022.
The Government have accorded administrative approval for procurement and supply of Student Kits consisting of Notebooks, Belt, a pair of shoes and two (2) pairs socks, School bag, 3 pairs of uniform, Dictionary, Text books and Work Books, to all the students studying from Classes I to X in all the Government Management Schools in the State under “Jagananna Vidya Kanuka-4” for the academic year 2023-24.
The tender process is completed and the work orders have been issued to the suppliers. The Quality Council of India (QCI) was also involved as Third Party Quality Assurance (TPQA) for quality checking.
Hence, it is decided to constitute committees at State Level, District Level and Mandal levels for Inspection/Monitoring purpose.
I- Constitution of the PMU at Samagra Shiksh State Office:
PMU Head One Senior Officer DD/JD nominated by the SPD.
Two Engineering staff nominated by the CE. Two Members from QCI.
One Member from TCS.
Sri P.V. Ramana, Senior Programmer.
Functions of the PMU:
1. Development of JVK app
2.Monitoring of JVK supply and distribution.
3. Monitoring of QCI visits and inspections.
4. Obtaining the reports from QCI and consolidation.
5. Time to Time monitoring of receiving and distribution of JVK items.
6. Maintaining the record for receiving and distribution of JVK items.
7. Submission of daily reports to higher authorities.
8. Any other works entrusted by the higher authorities. II- Constitution of Teams/Committees for Inspection/Monitoring at State level for the components:
For each team head (03) three members with a Senior Officer of Schou! Education Department (JD or Above Cadre, one Engineering Assistant nominated by the Chief Engineer of this office and one Sectoral Officer of this office proposed by Additional State Project Director.
II Functions of the State Level Team:
1. Inspections of suppliers firms at 3 stages i.e. a) Stage of procurement of material. b) Stage of production and c) Stage of transportation.
2. Visits and inspections to Districts and Mandals time to time at the time of supplies and distribution of JVK itmes.
3. Monitoring of QCI visits and inspections.
4. Maintaining the record for receiving and distribution of JVK items.
5. Submission of daily reports to higher authorities. 6. Any other works entrusted by the higher authorities.
III- Constitution of District level JVK Monitoring Team:
Additional Project Coordinator – Team Head
CMO/ Asst. CMO – Convener
GCDO/ Asst. GCDO Member
MIS Coordinator – Member
ALSCO/Asst. ALSCO Member
Functions of the District Level Team: 1. Identification of JVK storage points at mandal level and also one point at district level for purpose of safe storage of JVK material and distribution of JVK kits to schools.
2. Monitoring of preparation of JVK kits at mandal level and constitutions of teams at storage points.
3. Submission of daily reports to higher authorities.
4. Maintaining the record for receiving and distribution of JVK items.
5. Any other works entrusted by the higher authorities. IV Constitution of Mandal Level JVK Monitoring Team:
IV- Constitution of Mandal Level JVK Team
Mandal Educational Officer.
APM(SERP)
MIS Coordinator/Data Entry Operator
Three Coordinating Staff (CRPS, PTIS) for each component. Functions of the Mandal Level Team:
1. Receiving of JVK material from the supplier and making arrangements to receive the material at any time at JVK stock point.
2. Receiving, counting and acknowledging the receipt of JVK items and issuing Delivery Challans to the supplier on the same date of supply(the MEO should invariably sing on the Delivery Challans with due certification of receipt, quantity and condition of the items, seal and signature. No other signatures will be accepted and necessary action will be taken against MEO for any improper acknowledgements.
3. Uploading of the DCS in the JVK app on the same date of receipt of JVK items and uploading the data in JVK app.
4. Making arrangement of distribution of JVK kits directly to schools and online updation of distribution in JVK app.
5. Motoring of distribution to students at school level and monitoring of biometric authentication for distribution at school level.
6. Submission of daily reports to higher authorities.
7. Maintaining the record for receiving and distribution of JVK items. 8. Any other works entrusted by the higher authorities.
V- Constitution of School Level JVK Team:
▸ Head Master.
▸ Concerned Class Teacher.
▸ Village Education Assistant from Village Secretariat. Woman Police from Village Secretariat.
Any non-teaching staff from concerned schools. Rep for Parent Functions of the School Level Team:
1. Receiving the JVK kits from mandal points.
2. Distribution of JVK kits to students.
3. Biometric authentication of JVK kits to students.
4. Submission of daily reports to higher authorities.
5. Maintaining the record for receiving and distribution of JVK items.
6. Any other works entrusted by the higher authorities.
Therefore the above individuals are instructed to attend the assigned work at until completion of Jagananna Vidya Kanuka for the year 2023-24. The Regional Joint Directors of School Education and the District Educational Officers & Ex-officio Project Coordinators of Samagra Shiksha in the state will supervise the overall the receiving and distribution of the JVK Kits to the students.
