performance of all inspecting and visiting officers has become routine and is no longer conducive to the effective supervision and administration of institutions and offices of the School Education Department. This situation ultimately affects the maintenance of standards in the Department’s institutions and offices, which contradicts the spirit behind creating these positions and establishing the system.
In this context, the following instructions may be issued to the DyEOslMEOs in the state for better supervision and administration of the institutions and offices of the School Education Department:
1. DyEOs/MEOs should have the lists and boundaries of each institution/office within their jurisdiction, and they should be familiar with their job charts and the powers vested in their respective posts.
2. DyEOslMEOs should prepare an Annual Tour Program reflecting all the institutions/offices for conducting inspections and visits, taking into account their job charts, and the officeslinstitutions within their jurisdiction and the powers entrusted to their offices/posts.
3.DyEOs/MEOs should prepare ATPs (Annual Tour Programmes) in triplicate by the 1st week of April of the ensuing academic year and submit them to the DEOs for approval without fail.
4. The DEOs shall approve the ATPs and return them to the DyEOslMEOs by the 1st week of May of the ensuing academic year without fail.
5. After receiving their approved annual tour programs, DyEOs/MEOs should prepare their monthly tour programs in accordance with the ATPs and communicate the monthly tour programs to all the respective institutions and offices at least 15 days in advance.
6. In the event of non-receipt of approved ATPs from the DEOs within the prescribed time, DyEOs/MEOs should assume that their ATPs have been approved and proceed with the preparation of monthly tour programs.
7. All tour programs should include the institutions and offices prescribed in their job charts for conducting inspections and visits, as far as possible.
8. The number of inspections/visits to be performed by the DyEOs/MEOs has already been prescribed in the references cited. Therefore, all inspecting officers should adhere to the prescribed number of offices/institutions and time limits.
9. All OyEOs/MEOs should mairuain their tour diaries in the prescribed format and submit them within the scheduled urnelinc for review of their performance by the DEOs.
10.The matters to be considered during the inspections and VISitS of institutions/offices are prescribed in the annexure that has already been issued. Accordingly, all inspection and visit reports should be submitted in the prescribed proforma to the DEOs immediately after performing
inspections/visits.
11.DyEOs/MEOs should submit their tentative tour programme for the succeeding month to the reviewing authority by the 25th of every month.
12.DyEOs/MEOs should submit their Monthly Tour Diaries, visit reports, and inspection reports on or before the 6th of the following month.
13.The DE Os should review all inspection and visit reports and provide advice/guidance for rectifying any defects mentioned in the reports, both in terms of academic and administrative matters.
14.The DEOs should review the Tour Diaries of the inspecting/visiting officers within their jurisdiction and submit a compliance report by the
10th of every month.
1s.AlI DyEOs/MEOs should take necessary steps to review all the government flagship programs, such as Amma Vodi, Jagananna Gorumudda, Jagananna Vidya Kanuka, Nadu-Nedu, etc., specifically sponsored by the government, for effective Implementation.
16.1n the case of deviations/violations identified in the reports during the reviewing process, they should be brought to the notice of the DEOs during the monthly program reviewing meetings, and suitable guidance should be sought from higher authorities. The advice and guidance received should be implemented, and feedback should be reported to the DEOs.
17.For the purpose of performance appraisal of each DyEO/MEO, punishments to be imposed on defaulters in terms of coverage ATPs, monthly tour programs, job charts, and rectification of defects shall be communicated separately after obtaining approval from the DEOs.
18.DyEOs/MEOs should visit schools during Morning Assembly Time, Instruction Time, Lunch Time, and School Leaving Time.
